Draft Minutes

Draft Minutes of the Meeting of the Group Parish Council that was held on Tuesday 13th March 2018

at 6.30pm at The Pavilion

 

Present: Cllr P. Jinman (EH), Chairman, Cllr C Pogson (L), Cllr S Eynon (EH), Cllr M Wrigglesworth (EH), Cllr L Overstall (D), Cllr R Evans (D), Cllr C Stainton (EH)

In attendance:  one member of the public and Claire Griffiths (Clerk)

 

1 To accept Apologies for Absence
 

 

2

 

 

3

 

Cllr M Watkins (R), Cllr S Probert (EH), Cllr S Clayton (R)

 

To receive Declarations of Interest & Dispensation Applications

None were received

 

To consider Minutes of the Previous Meeting – Tuesday 13th February 2018

The Minutes of the Meeting held on Tuesday 13th February 2018 copies of which had been previously circulated to Members, were confirmed as a true record

4 Open Forum
  4.1  There was no report from the Local Policing Team, it was noted that the team were now operational from Peterchurch fire station.
  4.2  Ward Councillor reported that significant conversations had been undertaken with Herefordshire Council and Balfour Beaty regarding pot holes.  The drive is for the works to be pre-emptive and keep ahead of road works. Discussion as to potholes being devolved to GPC level was carried out with the assistance of Lengthsman Mr Terry Griffiths.  Council was assured that it is not cost effective for Parish Councils to take on pot hole repairs as bulk buying would not be possible, therefore paying inflated prices.
  4.3  Report from Parish Paths Officer received and Council thanked Graham.  AP38 Clerk to update records
  4.4  The question was raised that as the government are not funding unitary authorities why is everyone not up in arms? It was felt that more powers need to be devolved through the Localism Act

Thanks to Lengthsman for getting the grit bins cleared and filled locally.

It was noted that the main turning into Ewyas Harold flooded again.

   
5 To receive Clerk Update and to note Correspondence List
 

6

Clerk Update Mar 18

Action Points including carried over from previous meetings. Highlighted Green means completed

AP12 write to local businesses asking them to speak to their deliveries re speed

list of all businesses in the area has been compiled

Clerk & PJ
AP44 Clerk to update website – work in progress Clerk
AP18-02 Clerk requested that she may buy a mouse for the laptop. Clerk
AP18-07 To print and laminate posters CP
AP18-21 John Clark to send Clerk Insurance information JC
AP18-22 Cllr Jinman to contact landowner re overhanging trees PJ
AP18-23 Clerk to send updated footpaths list to Terry Clerk
AP18-24 Cllr Pogson was asked to cancel the cheque for the Jeep seat and order a new cheque book. CP
AP18-25 Clerk to email and remind the person who is meant to be doing the inspection Clerk
AP18-26 Clerk to contact CT Groundcare to clear broken tree Clerk
AP18-27 Clerk to find out where distribution for NDP has been Clerk
AP18-28 Clerk to put up posters in noticeboard saying where NDP can be seen. Clerk
AP18-29 Clerk to check current figures for Lengthsman and P3 Clerk
AP18-30 Councillor Wrigglesworth to check if style replacements are supplied by Balfour Beaty to landowners MW
AP18-31 Clerk to prepare a report for reallocation of VAT Clerk
AP18-32 Clerk to see if HALC have a stand in Clerk for the evening 11th April

Rang HALC, they do offer a chargeable service, Lynda is going to email the details

Clerk
AP18-33 Clerk to Investigate Defibrillator Clerk
AP18-34 Clerk to request references for Lengthsman Clerk
AP18-35 Clerk to contact Wild Play Clerk
AP18-36 Order Walking Routes Map Clerk
AP18-37 Print Newsletter                                                                                                               Also distributed to Petrol station, Drs Surgery, Butchers, Post Office/shop, The Dog, Temple Inn Clerk
7

 

 

8

To receive Recreation Ground Working Group update

6.1 Recreation Ground Working Group will be having a meeting in April.

 

NDP

Voting will be on the 14th March.  Copies of full NDP had been left in Drs & in the Temple.  As a county Herefordshire has been very good at developing NDP’s.  These do need to be considered by planners once accepted. Council would like to Thank Cllr Overstall, Toby Murcott and Sam Banks for all their hard work.

 

 

 

 

 

9

 

Kemble Centre

8.1 Outdoors have been inspected.  Peter  Overstall attended a meeting regarding the potential useage and to see if things can start to move forward Mr Overstall has written a report. AP39 Clerk to ask for copy of report. AP40 Clerk give keys to Cllr Wrigglesworth

 

GDPR

Information regarding the GDPR was circulated.  Clerk is attending a training course on 23rd March.  AP41 Cllr Pogson to investigate a policy.

 

10 Lengthsman Scheme (incorporating the P3 scheme)

10.1  Worksheets and invoices were agreed

 

 

 

11

 

 

 

12

10.2 Discussion was undertaken regarding remaining P3 money and footpaths jobs list that had been compile.  Agreed for Lengthsman to complete footpaths jobs as listed and discussed.  AP42 Clerk to send Cllr Wrigglesworth updated list.  AP43 Clerk to check figures on balances’.

 

Finance

11.1  Finance report was deferred to FGP meeting. Cllr Stainton agreed to join FGP.

11.2  Payments as per schedule were approved.

 

 

BT Phonebox Rowlestone

Discussing this was deferred.  Awaiting information from West Midlands Ambulance Service.

AP44 Clerk to check mobile phone signal at phonebox.

   
13

 

 

 

 

 

 

 

 

14

 

 

15

 

 

16

 

 

 

17

 

 

 

18

 

 

 

 

 

19

 

 

 

20

 

 

21

Consultation on Speed Restriction

The process to prepare Consultation Report which contains are recommendation (i.e. 50 mph speed limit reduction) and the responses from the Consultees i.e. you and the Police. The Consultation Report when finalised, it will be sent to the Council’s Assistant Director of Highways who will make a decision by weighing everyone’s comments holistically.

If all goes well and smoothly, the Council’s Assistant Director of Highways could decide to either go with our recommendation i.e. 50 mph or with your suggestion i.e. 40 mph. Their decision could also be to not do anything; although not likely. Following their decision, the next step is Statutory Consultation; and following which the scheme implementation could take up to 3 months.

Defibrillator

Discussing this was deferred.  Awaiting information from West Midlands Ambulance Service.

 

Walking Routes Map

Have been ordered.

 

Scouts Container

John Clark has requested that the Executive Committee of Ewyas Harold Scout Group provide the relevant paperwork regarding insurance of a storage container for the GPC to consider.

 

Lengthsman Scheme 2018 – 19

This item was moved to the end of the meeting.  It was unanimously agreed that Council would go into a closed committee, members of the public were asked to leave.

 

Employment

18.1 HALC Clerk Cover

Discussion was had regarding meeting of 11th April.  Clerk will be on annual leave that week. Cllr Overstall kindly agreed to take the minutes, Cllr Evans has kindly agreed to bring in a recording device to make this easier.

 

Newsletter

Completed, Printed and distributed to Petrol station, Drs Surgery, Butchers, Post Office/shop, The Dog, Temple Inn

 

Effects of the weather

Ewyas Harold GPC would like to thank Golden Valley Construction and all those who helped to clear the snow, an amazing job was done.

 

Matters for Next Agenda (no discussion)

 

 

   
Miss C Griffiths Clerk’s salary for February 2018 – as per regular payment schedule and contract of employment Total (inc. VAT)

PAYE £0

NI EE £0

NI ER £0

Total (exc. VAT)

PAYE £0

NI EE £0

NI ER £0

Budget

18

18

Miss C Griffiths Travel

Postage

Home as Office

Newsletter Printing

Stationary & Office Supplies

 

£22.95

£4.02

£18

£68

£8

£22.95

£4.02

£18

£68

£8

 
CT Groundcare Litterbins & tree clearance £215 £215  
Abbeydore & Bacton GPC NDP Printing

NDP Postage

£41.12

£96.88

£41.12

£96.88

 
Kentchurch Parish Council NDP Printing

NDP Postage

£21.53

£75.60

£21.53

£75.60

 
Terry Griffiths Lengthsman Invoice TGC0297 £458.40 £458.40  
   

Action Points including carried over from previous meetings.

AP12 write to local businesses asking them to speak to their deliveries re speed

list of all businesses in the area has been compiled

Clerk & PJ
AP44 Clerk to update website – work in progress Clerk
AP18-07 To print and laminate posters CP
AP18-21 John Clark to send Clerk Insurance information JC
AP18-22 Cllr Jinman to contact landowner re overhanging trees PJ
AP18-30 Councillor Wrigglesworth to check if style replacements are supplied by Balfour Beaty to landowners MW
AP18-38 Clerk to update footpaths records Clerk
AP18-39 Clerk to ask Peter Overstall for a copy of the report Clerk
AP18-40 Clerk to pass keys to Cllr Wrigglesworth for Kemble centre Clerk
AP18-41 Cllr Pogson to investigate GDPR policy CP
AP18-42 Clerk to send Cllr Wrigglesworth updated list of P3 work Clerk
AP18-43 Clerk to check figures on balances’ for Lengthsman and P3 Clerk
AP18-44 Clerk to check mobile phone signal at Rowlestone phonebox Clerk