Minutes February 2018

 

Draft Minutes of the Meeting of the Group Parish Council that was held on Tuesday 13th February 2018

at 6.30pm at The Pavilion

 

Present: Cllr P. Jinman (EH), Chairman, Cllr C Pogson (L), Cllr S Eynon (EH), Cllr M Wrigglesworth (EH), Cllr M Watkins (R), Cllr S Probert (EH), Cllr R Evans (D), Cllr C Stainton (EH)

In attendance:  two member of the public and Claire Griffiths (Clerk)

1 To accept Apologies for Absence
Cllr S Clayton (R), Cllr L Overstall (D)
 

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To receive Declarations of Interest & Dispensation Applications

Cllr Wrigglesworth declared non-pecuniary interest in item 10

 

To consider Minutes of the Previous Meeting

The Minutes of the Meeting held on Tuesday 9th January 2018, copies of which had been previously circulated to Members, were confirmed as a true record and signed by the Chairman.

 

John Clark Ewyas Harold Scout Group

Scout Leader John Clark spoke to Council about Ewyas Harold Scout Group.  The Group currently serves young people from Ewyas Harold and surrounding areas from 6 – 14.  The group are requesting that they can purchase, insure and install a storage container next to the Events Committee storage container in the car park at the Recreation Ground.  Mr Clark explained how other possible avenues had been explored, the group is open to any ideas. Ewyas Harold Scout Group would like to work with EHGPC to help build a better community for everyone. It was agreed that Council would need to see proper provision of Insurance in place. AP18-21 John Clark to send Clerk Insurance information.

 

5 Open Forum
5.1  There was no report from the Local Policing Team, however Council noted the recent bulletins that had been received from the policing team and urged all residents to lock all outbuildings.
5.2  Report from the Ward Councillor: Councillor Jinman noted that the Counties budget had been published in the Hereford Times. Councillor Jinman noted that concerns had been raised that jobs were being passed to Parish Council’s  which in turn was leading to an increase in Parish Precepts.

Hereford Bypass for the Westerly Route has been published.

Pontrilas Railway Station – Councillor Jinman has received communication to suggest that for Pontrilas railway station to reopen, approximately 10,000 houses would need to be built in the area. Cllr Stainton has agreed to pursue the project and keep Cllr Jinman in the loop.

5.3  Report from Parish Paths Officer was received with thanks. There was lots of damage done due to the snow.  Herefordshire Trail have requested that signs be put up on The Common.  This has been passed to Lord of the Manor. The broken overhanging trees were discussed. AP18-22 Cllr Jinman to contact landowner.  AP18-23 Clerk to send updated list to Terry for quotes
5.4  Views and comments from local residents were received expressing concern over the state of the roads
6 To receive Clerk Update and to note Correspondence List
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Clerk Update Feb 18

Action Points including carried over from previous meetings.

AP1 To request info on £6m rebate Hereford Council received and planned usage.  This money will be made available for roadworks. PJ
AP7 contact Peter Overstall re Footpaths Map

Emailed 22/11/17, Peter has provided contact details for Andrew Patterson who has been emailed, Andrew has emailed back a pdf of the map that we want and recommended that it is professionally printed, also recommended PIP Printing, they have been emailed asking for a quote A0 size.  NB Size to be printed 82cm x 117cm.  Quotes prepared.

Clerk
AP8 find out who landowner for footpath EH5.  This has been dealt with PJ
AP10 Glebe field style follow up with BB PJ
AP12 write to local businesses asking them to speak to their deliveries re speed

list of all businesses in the area has been compiled

Clerk & PJ
AP31 write a piece on the history of the playground for newsletter LO
AP32 write a piece on The Common for newsletter PJ
AP44 Clerk to update website – work in progress Clerk
AP53 Clerk to notify insurers re Rowlestone Telephone box Clerk
AP54 Clerk to send contract re Rowlestone Telephone box Clerk
AP55 items to be written: Telephone Box, Welcome new Councillor, Investigating a 5 year strategy, Precept Explanation Clerk
AP56 Councillor Jinman to follow up with Balfour Beaty regarding Drain near Collins Design and Build PJ
AP59 The lights inside of the Island on A465 are not working.  Clerk to report to Balfour Beaty. Clerk
AP18-01 Clerk to contact Herefordshire Council to amend precept figure Clerk
AP18-02 Clerk requested that she may buy a mouse for the laptop. Clerk
AP18-03 Fire Extinguishers’ checking is due, Clerk to arrange Clerk
AP18-04 Q3 VAT return Clerk
AP18-05 Clerk to contact and see if cheque has been received for new jeep seat

Cheque and order not received, new cheque prepared

Clerk
AP18-06 To advertise referendum LO
AP18-07 To print and laminate posters CP
AP18-08 work on footpaths EH5, EH37 and EH8 as quoted to be done, clerk to notify Mr Griffiths Clerk
AP18-09 Parish Footpaths Officer prioritise the compiled list. Clerk to email Clerk
AP18-10 Main road bollard is broken and needs to be repaired.  Clerk to report  Clerk
AP18-11 Clerk to send list of jobs to lengthsman Clerk
AP18-12 Cllr Pogson to see if there is a specific website for advertising lengthsmen. CP
AP18-13 Clerk to notify Paul Norris. Clerk
AP18-14 Clerk to circulate Advert on email to be finally agreed. Clerk
AP18-15 Cllr Pogson to investigate Lengthsman contract specification. CP
AP18-16 Clerk to write to Mr Griffiths and notify him that EHGPC are inviting tenders. Clerk
AP18-17 Clerk to advertise invitations of tender. Clerk
AP18-18 Clerk to notify Herefordshire Council Planning Clerk
AP18-19 Clerk to notify Herefordshire Council Planning Clerk
AP18-20 Clerk to display precept with explanation on Kemble Centre noticeboard Clerk

 

A complaint was received regarding broken links on the website.  This has been passed onto Eyelid Productions who the GPC pay a yearly subscription to for maintenance. Mark has run some tests and can not currently find the fault, so has requested more information. I contacted Richard who kindly sent over some screenshots.  These have been sent to Eyelid Productions.

Speed Restriction consultation, comments have been forwarded to Amol.

Herefordshire Council provide a service of supplying address lists of Parishes.  For the GPC it would be £46 + VAT.  It was agreed that this would be bought.

Sandbags – Balfour Beatys advice was for the GPC to purchase some from a Builders merchant.

AP18-24 Cllr Pogson was asked to cancel the cheque for the Jeep seat and order a new cheque book.

 

 

 

 

 

 

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To receive Recreation Ground Working Group update

7.1 AP18-25 Clerk to email and remind the person who is meant to be doing the inspection.

Cheque for the Jeep seat has not been presented, agreed to send a new cheque.

Tree has fallen over on the Recreation Field.  AP18-26 Clerk to contact CT Groundcare to clear.

 

NDP

People have been contacting Councillors asking what it is and where can they see it.  Hard copies of the NDP can be found at the Drs surgery and Temple Inn.  A copy will be brought to the next meeting.   AP18-27 Clerk to find out where distribution has been AP18-28 Clerk to put up posters in noticeboard saying where it can be seen.

 

 

 

 

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Kemble Centre

9.1 Inspection. Exterior Inspection has been completed, it was noted that the car park is being well used.

9.2 Ewyas Harold Festival of Arts have requested that they can use the grounds and centre to similar terms as was used in 2017.  This was unanimously agreed.

 

Tender Applications

This item was moved to the end of the meeting.  It was unanimously agreed that Council would go into a closed committee, members of the public were asked to leave.  Councillor Wrigglesworth who had declared a non pecuniary interest did not take part in the conversation. AP18-34 Clerk to request references.

 

11 Lengthsman Scheme (incorporating the P3 scheme)

11.1  Worksheets and Invoices were received and reviewed. AP18-29 Clerk to check current figures.

 

 

 

 

 

 

 

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11.2 Footpaths P3 update and invoices were received and reviewed.  AP18-30 Councillor Wrigglesworth to check if style replacements are supplied by Balfour Beaty to landowners.

Agreed work to be completed at the bottom end of Glebe field. AP18-23 Clerk to send updated list to Terry.

11.3  The Annual Maintenance Plan Lengthsman & P3 Scheme 2018/19 prepared and previously circulated document was reviewed and unanimously agreed.

 

Finance

12.1  Resolved the Finance Report for was approved.

12.2  Resolved Payments for approval – as per schedule

AP18-31 Clerk to prepare a report for reallocation of VAT

 

 

 

 

 

 

 

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Planning Applications

13.1  P180031/F Land at Rowlestone Park Farm Council supports this application.

13.2  172720 -Rowlestone House Farm Council supports this application.

13.3  P174730/RM  Land at Poplars Meadow Elm Green Road Ewyas Harold Herefordshire Council supports this application.

 

Parish Plan

Unanimously agreed to postpone discussing a Parish Plan until after the NDP referendum

 
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Meeting Dates for 2018 – 2019

Due to the Clerk getting married on April 11th she is unable to attend the meeting on 10th April.

It was agreed that the meeting would carry on as normal, with the Clerk taking a week annual leave from 9th April. Clerk will prepare the agenda and all supporting documents as normal the week before.  AP18-32  Clerk to see if HALC have a stand in Clerk for the evening.

 

Review Newsletter

Newsletter was agreed with amendments to include explaining what the precept is. Also to include on the back page “If this is required in larger print please contact the clerk” AP18-37

 

Review of Councillor contact details

Contact details were checked and agreed

 

Consultation on Speed Restriction

Thank you to all Councillors that commented on the speed restriction investigation.  The comments have all been submitted.

 

Defibrillator

EHGPC have been asked to adopt the Defibrillator at the Doctors surgery.  Council feels it is important that there is one available in the village.  Questions were raised as to insurance and maintenance. AP18-33 Clerk to investigate.

 

WildIife Trust – Wild Play

Council requested that in future Wild Play please to contact regarding number of dates before December.  Also, if Wild Play know of any grants please to pass them on.  AP18-35 Clerk to contact Wild Play.

 

Walking Routes Map

Unanimously agreed to order map from quotes provided. AP18-36 Clerk to order.

 

Matters for Next Agenda (no discussion)

Employment

BT Phonebox Rowlestone

 

Action Points including carried over from previous meetings.

AP12 write to local businesses asking them to speak to their deliveries re speed

list of all businesses in the area has been compiled

Clerk & PJ
AP44 Clerk to update website – work in progress Clerk
AP18-02 Clerk requested that she may buy a mouse for the laptop. Clerk
AP18-07 To print and laminate posters CP
AP18-21 John Clark to send Clerk Insurance information JC
AP18-22 Cllr Jinman to contact Clarke re overhanging trees PJ
AP18-23 Clerk to send updated footpaths list to Terry Clerk
AP18-24 Cllr Pogson was asked to cancel the cheque for the Jeep seat and order a new cheque book. CP
AP18-25 Clerk to email and remind the person who is meant to be doing the inspection Clerk
AP18-26 Clerk to contact CT Groundcare to clear broken tree Clerk
AP18-27 Clerk to find out where distribution for NDP has been Clerk
AP18-28 Clerk to put up posters in noticeboard saying where NDP can be seen. Clerk
AP18-29 Clerk to check current figures for Lengthsman and P3 Clerk
AP18-30 Councillor Wrigglesworth to check if style replacements are supplied by Balfour Beaty to landowners MW
AP18-31 Clerk to prepare a report for reallocation of VAT Clerk
AP18-32 Clerk to see if HALC have a stand in Clerk for the evening 11th April Clerk
AP18-33 Clerk to Investigate Defibrillator Clerk
AP18-34 Clerk to request references for Lengthsman Clerk
AP18-35 Clerk to contact Wild Play Clerk
AP18-36 Order Walking Routes Map Clerk
AP18-37 Print Newsletter Clerk