Minutes of the Meeting of the Parish Council that will be held on Tuesday 14th February 2017 at 6.30pm at St Michaels Hall, Ewyas Harold
Present: Cllr P Jinman (EH) – Chairman, Cllr C Pogson(L) Cllr S Eynon (EH), Cllr M Wrigglesworth (EH), and Cllr R Evans (D).
In attendance: PCSO F Witcher, Ward Cllr G Powell, Claire Griffiths (Clerk) and a member of the public
| 1 | To accept Apologies for Absence | |||||
| Cllr S Probert (EH), Cllr M Watkins (R), Cllr S Clayton (R), Cllr L Overstall (D), Cllr Julie Watkins-Thomas (EH), Cllr A Loudon (EH)
|
||||||
| 2 | To receive Declarations of Interest & Dispensation Applications | |||||
| None received
|
||||||
| 3 | To consider Minutes of the Previous Meeting – 10th January 2017 | |||||
| The Minutes of the Meeting held on 10th January 2017, copies of which had been previously circulated to Members, were confirmed as a true record and signed by the Chairman.
|
||||||
| 4 | Open Forum | |||||
| 4.1 PCSO Witcher gave an update on recent activity in the parishes. PCSO Witcher left the meeting. | ||||||
| 4.2 Cllr Powell gave a report, please see appendix 1 It was requested that people complete the consultation regarding Herefordshire Home Point. Clerk to circulate Action: Clerk | ||||||
| 4.3 There was no report from the Parish Paths Officer | ||||||
| 4.4 There were no comments from the public | ||||||
| 5 | To receive Clerk Update and to note Correspondence List
5.1 Resolved: Communication and response received 5.2 Resolved: Communication received 5.3 Resolved: Complaints regarding Pontrilas Sawmills have been taken up with Kilpeck Parish Council. Cllr John Johnson is perusing this. The A465 cleanliness and markings are being reviewed 5.4 PAT testing letter and previous documentation passed to Recreation Ground working group to follow up. Action: RGWG 5.5 Resolved: Unanimously agreed for Sonia Carey to be nominated for Community Champion. Completing form delegated to Cllr Jinman Action: PJ |
|||||
| 6 | To receive an update on Neighbourhood Development Plan | |||||
| Received 14th Feb 2017 draft for submission to Herefordshire Council for the regulation 16 consultation. To be circulated and all to consider and to send comments to the clerk Action: All
|
||||||
| 7 | To receive Kemble Working Group Update
The report from the working group was received and approved
|
|||||
| 8 | Lengthsman Scheme (incorporating the P3 scheme)
8.1 None received. Lengthsman Terry Griffiths to contact Cllr M Wrigglesworth Action: TG 8.2 Completion of Annual Maintenance Plan has been delegated to Cllr C Pogson. Clerk to send last years as a comparison Action: CP and clerk 8.3 provision of expenditure for Q4 16/17 delegated to clerk to complete Action: clerk 8.4 Resolved to purchase 4 self closing gates with fixtures and fittings. Cllr M Wrigglesworth to organise Action: MW 8.5 Resolved to replace rotten gate posts with tubular steel ones. Cllr M Wrigglesworth to organise Action: MW |
|||||
|
9 |
Planning 9.1 To consider comments on planning application 164098 & 164099 Church of St Michael and All Angels, Dulas, Herefordshire, HR2 0HL change of use and listed building consent. Resolved that this application was supported with comments that as people are buried there with relatives that are at distance, some attempt should be made to contact the relatives and notify them of the intended use for the church. That as the site is believed to have ecological value, notably botanic, an ecology survey should be undertaken. Should the survey show such value, and should the permission be granted, plans should be put in place to protect the site before any building work or occupation is undertaken and appropriate consequent monitoring instigated. 9.2 To consider comments on planning application 163942 Lower House Farm, Olde Shoppe Lands, Ewyas Harold. 2 new properties. Resolved that this application was supported. 9.3 To consider comments on planning application P164114/F Pontrilas Sawmills Pontrilas Hereford Herefordshire HR2 0BE Proposed construction of new conversion/grading building. Resolved that this application was supported with comments that landscaping be completed within 12 months and that there should be no overall increase and ideally a decrease in light pollution, noise and dust from the entire site. EHGPC expressed concern lest the increased efficiency being suggested lead to an increase in working house and road traffic, notably heavy vehicles.
|
|||||
| 10 | Finance
10.1 To consider approval for payment of the retention for Collins Design & Build Delegated to Recreation Ground Working Group Action: RGWG |
|||||
| 10.2 Resolved Payments approved – as per schedule | ||||||
| 11 | Recreation Ground | |||||
| 11.1 Soil that has backed up by the gate can be easily fixed. Soil that has sunk near the man hole cover needs filling. Play area needs cleaning and is showing signs of wear. Equipment needs to be reviewed and look at ways to extend life. RGWG to investigate Action: RGWG
11.2 To agree recreation ground inspection rota for 2017 Resolved and agreed 11.3 To consider cleaning time allocation for the pavilion RGWG to monitor ongoing and discuss frequency needed Action: RGWG |
||||||
| 12 | To receive update on Ewyas Harold Islands Scheme | |||||
| Rediweld have agreed to pay for the traffic management system. Island installation has been scheduled for 27th March 2017. It has been delegated to Cllr P Jinman and clerk to notify the local residents Action: PJ and clerk
|
||||||
| 13 | Items for Newsletter
Neighbourhood development plan, notification of island. Clerk to prepare. All to think of anything else that can be added Action: All |
|||||
| 14
15
16
17
18
19
20 |
Change of address forms
Delegated to clerk to complete Action: clerk
Update from Linzy Outtrim, Senior Locality Steward – Golden Valley Balfour Beatty Resolved clerk met with Linzy Outtrim Senior Locality Steward – Golden Valley Balfour Beatty and now has an understanding of pot hole criteria. Weekly updates from Linzy in relation to the area will be circulated
Matters for Next Agenda (no discussion) Change of footpaths notification HALC invoice Recreation ground working group matters
Training for Clerk Resolved: Agreed for Clerk to book on and attend What’s my role? Part 1 of CILCA training
SID Deployment Requests to Existing Bases (April 2017-March 2018) Council discussed SID and possible placement. Unanimously agreed that it may be beneficial on the Longtown / Dulas road into the village centre. Clerk to investigate how much a base would be and any other relevant information Action: clerk
Data Protection Renewal Unsure if this is a legitimate notification. Clerk to ask advice from HALC Action: clerk
Any Other Business 20.1 Communication Levels Clerk to investigate how other parish councils communicate with each other in the following month it was agreed that the clerk would send 1 email per week with updates unless matters arise that require urgent attention Action: clerk 20.2 BT Payphones Consultation Resolved: distributed for information 20.3 Annual Play Inspection Clerk to investigate if this person is suitably qualified Action: clerk 20.4 Waste charges consultation Clerk to circulate and requests comments back to the clerk for compilation Action: all
Meeting closed at 9.05pm
|
|||||
| Payee | Item | Total (inc. VAT) | Total (exc. VAT) | Budget | ||
| CT Groundcare | Cleaning of Recreation Ground and emptying litter bins | £140.00 | £140.00 | |||
| Miss C Griffiths | Clerk’s salary for January 2017 – as per regular payment schedule and contract of employment | To include:
PAYE £6.40 NI EE £33.35 NI ER £37.80 |
To include:
PAYE £6.40 NI EE £33.35 NI ER £37.80 |
18 18 18 |
||
| Miss C Griffiths | Postage / travel
Postage Travel |
£4.69 £38.25 |
£4.69 £38.25 |
7 7 |
||
|
Action |
Who |
| Circulate Cllr G Powell’s report with Herefordshire Homepoint consultation | clerk |
| Organise PAT testing | RGWG |
| Community Champion paperwork | PJ |
| Review Neighbourhood Development Plan | All |
| Contact Cllr M Wrgglesworth | TG |
| Completion of Annual Maintenance Plan has been delegated to Cllr C Pogson. Clerk to send last years as a comparison | CP and clerk |
| provision of expenditure for Q4 16/17 | clerk |
| purchase 4 self closing gates with fixtures and fittings | MW |
| replace rotten gate posts with tubular steel ones | MW |
| To consider approval for payment of the retention for Collins Design & Build | RGWG |
| Soil that has backed up by the gate can be easily fixed. Soil that has sunk near the man hole cover needs filling. Play area needs cleaning and is showing signs of wear. Equipment needs to be reviewed and look at ways to extend life. RGWG to investigate | RGWG |
| consider cleaning time allocation for the pavilion | RGWG |
| Notify residents of Ewyas Harold Islands Scheme | PJ and clerk |
| Items for newsletter | All |
| Change of address forms | Clerk |
| SID investigation | Clerk |
| Data protection renewal investigation | Clerk |
| How parish councils communicate investigation | Clerk |
| Annual Play Inspector Investigation | Clerk |
| Waste charges consultation | All |