Minutes January 2018

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Mr Crumpton spoke briefly about the value of Watch schemes and with the explosion of social media how much more dynamic, less bureaucratic and effective they can be.

Mr Crumpton spoke very briefly about Cyber Security and some things we can all do to better protect ourselves from the online crook.

Mr Crumpton would welcome the opportunity to deliver a presentation (90 minutes) to cover a range of subjects including the above, on crime reduction and what we can all do to help protect ourselves from harm.

To receive Declarations of Interest & Dispensation Applications

Cllr P Jinman declared non-pecuniary interest in 14.1

Cllr M Watkins declared non-pecuniary interest in 14.2

To consider Minutes of the Previous Meeting – Tuesday 12^th December 2017

The Minutes of the Meeting held on 10th October 2017, copies of which had been previously circulated to Members, were confirmed as a true record with a change required Appendix i row 9, should have been £6713 AP18-01 Clerk to contact Herefordshire Council to amend.

Cllr Jinman has written twice in the last month to Balfour Beaty.  He was assured that the collapsed culvert by Collins Design and Build would be completed in the next 12 months.

An event is being proposed to be held on Kentchurch Estate “The Rave”.  Local Parish Councils are being asked to convey the news that should anyone be interested in opposing the proposal could they contact Mark Willimont, Regulator Authority, Hereford Council, Plough Lane, Hereford.

Concern was again raised over the serious deterioration of Mill Lane in Dulas. Dulas Road is about to be closed for a couple of days for roadworks to be carried out, and that it is felt that it is inevitable that traffic will try to use Mill Road instead. It is felt that Mill Road is in such a poor state that accidents are inevitable. If funding could not be found for repairs it was asked if residents would like the road “deregistered” and for them to fund its maintenance. This was rejected.

Clerk requested that she may buy a mouse for the laptop.  Unanimously agreed. AP18-02

Fire Extinguishers’ checking is due Unanimously agreed for Clerk to arrange. AP18-03

VAT return for Q1 has been submitted and we are expecting a rebate of £891.45  VAT return for Q2 has been submitted and we are expecting a rebate of £202  Clerk is waiting for bank statement before Q3 can be completed.  AP18-04. Parish Precept with explanation to be displayed on Kemble Centre noticeboard AP18-20

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No meeting due to time of year.  Monthly check sheet was received. It was noted that the cheque for the replacement jeep seat had not be presented.  AP18-05 Clerk to contact and see if it had been received.

NDP

The referendum is likely to occur in March. Everyone will receive a polling card.  To be advertised in News letter, posters and South Wye Community Times and social media. AP18-06 Cllr Overstall to advertise.  AP18-07 Cllr Pogson to print and laminate posters.

Council discussed the reports and quotations for work provided.  It was unanimously agreed that Lengthsman Terry Griffiths would be requested to do the work on footpaths EH5, EH37 and EH8 as quoted for and requested that Mr Griffiths spoke to the landowners of the steps to the castle. AP18-08 Clerk to notify Mr Griffiths  It was requested that Mr G Robinson Parish Footpaths Officer prioritise the compiled list. AP18-09 Clerk to contact and arrange.

11.1 Receive worksheets, invoices and agree work required.  Cllr Wrigglesworth has cleared the culvert. Main road bollard is broken and needs to be repaired.  AP18-10 Clerk to chase. Items previously sent to Cllr Wrigglesworth to be sent to Lengthsman. AP18-11 Clerk to send.

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Finance

11.1  Resolved: Finance Report was considered and approved.  Cllr Watkins stepped down from the FGP working group and suggested Cllr Stainton might like to opt in. Cllr Watkins was thanked for all his help with the FGP.

11.2  Resolved: Payments for approval – as per schedule below were all unanimously agreed with the addition of Cllr Wrigglesworth’s payment for procuring and installing the light on the Recreation Field path as per December 2017 minutes.

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Data Policy Resolved and unanimously agreed and adopted. Many thanks to Cllr Pogson.

Risk Management Policy Resolved and unanimously agreed and adopted.  Many thanks to Cllr Pogson.

14.1  P174738/PA6: Ewyas Harold GPC support the application but have raised concerns over traffic management and noise.  It is felt if these issues were addressed the site would be beneficial to the community. AP18-18 Clerk to notify

14.2  174609: Ewyas Harold GPC support this application. AP18-19 Clerk to notify

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As previously discussed. It was noted that font size on the next newsletter will need to be increased.

Matters for Next Agenda (no discussion)

Kemble Centre monthly checks

Parish Plan

PAYE £0

NI EE £0

NI ER £0

PAYE £0

NI EE £0

NI ER £0

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Postage

Home as Office

£2.01

£18

£2.01

£18

Emailed 22/11/17, Peter has provided contact details for Andrew Patterson who has been emailed, Andrew has emailed back a pdf of the map that we want and recommended that it is professionally printed, also recommended PIP Printing, they have been emailed asking for a quote quote A0 size.  NB Size to be printed 82cm x 117cm.  Clerk to order.

list of all businesses in the area has been compiled