Minutes June 2021

Serving Ewyas Harold, Rowlestone, Dulas and Llancillo

Tuesday 8th June 2021,
Finance Committee meeting: 6.45pm
At Ewyas Harold Memorial Hall

Present: Councillors Peter Jinman (PJ) (in the chair), Sarah Eynon (SE);

Finance sheet had been circulated to all cllrs. Meeting started 6.45pm

1. To accept apologies for absence. None declared.
2. To receive declarations of interest & written requests for dispensation.
None received.
3. Consider minutes of previous meeting
All were happy that the minutes were a true representation of the meeting.

4. Finance
Nat West Business Current account: 28.05.21 £ 49,388.49
Nat West Business Reserve account: 28.05.21 £ 68,582.80
4.1. To consider outstanding invoices
CT Groundcare (May)                               £ 572.00
Mrs Chance (cleaning loos)                      £ 489.19
Malcolm Wakins (padlock and chain)    £ 26.62
JM Probert (emptying bins)                     £ 125.00
Gerald Benjamin (electrical report KC) £ 200.00
Telephone Kiosk grant                               £ 1,700.00

Proposed: PJ Seconded: SE

Recommend Payment all in agreement

4.2. To approve regular payments schedule : Clerks salary and expenses; and Direct Debits:-

SSE Pavilion Electricity £105.27
SSE KC Electricity £ 32.46

Recommend the spending above.

Proposed: PJ Seconded: SE

It was resolved to agree to all of these payments.

Proposed: PJ Seconded: SE All were in agreement.
Each item was looked at as a separate expenditure.

Action: Clerk to action these agreed payments.

4.3. To acknowledge receipts.
Monies received: We received £2,602.20 VAT refund.

5. To raise matters for the next agenda: None.

6. To note the date of the next scheduled meeting : 13th July 2021

The committee agreed with the cheques that were being submitted to the PC for authorisation.

Meeting closed at 6.57pm

Ewyas Harold Group Parish Council meeting:
7.05pm At Ewyas Harold Memorial Hall


Meeting started: 7.00 pm
Present: Councillors: Peter Jinman (PJ) (in the chair), Malcolm Watkins (MW); Michael Wrigglesworth (MWg); Liz Overstall (LO) Sarah Eynon (SE); Sally Probert (SP) Alex Culpin (AC);
Also: Sophie Glover (Clerk), Sonya Carey (prospective cllr);

1. To accept apologies for absence.
Clive Stainton. Connor Price.

2. To receive declarations of interest & written requests for dispensation.
– MWg is working with the Lengthsman doing the road works, so he is working with the Lengthsman as a private individual including the hiring of him as a labourer and he has many machines that are of great asset to the jobs undertaken.
– SP declared an interest in the invoice from her husband.
– MW declared an interest in the L Chance invoice for the toilet cleaning as that is his mother in law. Also for planning permission for 211607 – his sister’s planning application.
– LO for her planning application – discussed previously.

All cllrs were happy with this position.

3. 3.1. To consider minutes of the previous meeting – May 2021. All were in agreement that the minutes were an accurate record of the meeting. The Chair duly agreed to sign the minutes.
Action:Chair to sign the minutes.

3.2 Matters arising from these: either addressed, on the agenda or actions list. Add notice board at the fish and chip shop and the bench at the rec.

3.3 Matters raised between meetings ;

4. Co-option of Councillors
Sonya Carey was present and had submitted a short resume of her background and her skills that she felt she could bring to the PC, this had been circulated to all cllrs.
Ms Carey was questioned that on some paperwork she had been listed as a Freedom Alliance representative on EHGPC. She vehemently denied that she had authorised this and that it was not true. She confirmed that she did not want to stand as a cllr to represent the party, she wanted to help the parishoners and her community. She emphasised that confidentiality was very important to her.

The chair asked if there was a proposer for a vote asking if the councillors wanted to put SC forward as a co-opted Parish Councillor for Ewyas Harold.
Proposed: SO Seconded: AC

Vote count: support: 2 against: 4 abstain: 1

It was resolved not to co-opt her as a Parish Councillor for Ewyas Harold.

Sonya Carey then left the meeting.

5. Open forum for public comment:
No comments put forward.

6. To receive a brief report from :
6.1 the Ward Councillor/PC Chair.
PJ had forwarded the leader of the Council’s newsletter. He commented on the inspection into HC’s Childrens Services and how thorough this has been. They are now in special measures. Budget targets are being met, but the future budget looks very tight and again there will have to be cuts.
6.2 To receive a report from PCSO – nothing to report other than the retirement of Fiona. PCC consultation document was completed on behalf of the PC for submission.
6.3 To receive report from footpath officer – A new volunteer foot path officer has been recruited and introduced to Balfour Beatty, Terry Talbot is working on a hand over with Graham.
Action: Clerk to confirm his appointment.
New map needed for the bus stop by the fish and chip shop. Clerk to note size of map and organise a replacement.

7. Planning
7.1 To consider comments on applications to be determined by Herefordshire Council:
211225 – Park Lodge, Pontrilas: Retrospective application for a timber balcony.
Comment: Parish Council supports this application.
211607 – 2 Westfields, Ewyas Harold: proposed front and rear dormer extension. MW declared an interest.
It was suggested that front and back dormers were too much, just one of these would be very acceptable. A second view was that this was in keeping with the building and was appropriate to the build.

Comment: EHGPC has no objection to this application.

Proposed public footpath movement:
EHGPC support this application

7.2 To note the applications determined by Herefordshire Council:-
203630: 4, Callowside, Ewyas Harold: approval of reserved matters for 2 story dwelling: approved.

8. Recreation ground/pavilion:
Update on the rec, pavilion and play area.
SE has done the play area check. She will do these each month if the PC agrees – they all thanked her and accepted her kind offer.
Ray Pritchard is coming to do the fencing. MW will procure a spring to ensure that the gate is kept closed.
Signs to ask dog owners to pick up their dog mess will be put up by MW – he had a copy of the old sign which was approved for use by all present.
Zip line: 3 quotes have been received, SE and MW proposed that the PC went with the middle quote from Kompan. It was suggested that metal would last longer, especially if it was painted to soften the impact of the metal.
Action:– MW and SE to go back to Kompan for the price of a metal zip wire, coloured as the fencing to the play area.
– Clerk to get the insurance co to quote for us to have a zip wire. Also to check if planning was needed.

9. Kemble Centre – update and discussion on the lease.
LO had prepared a report for the cllrs – attached to these minutes.
She had got 3 quotes for the roofing work . They went for 3 Counties as they gave a discount and could do the job straight away. This was approved by all cllrs.
LO asked for cllrs to support her proposal to engage an electrician as outlined, all were in approval. The heaters were suggested should be left and not touched at this time as they may well be outdated. LO confirmed that the PC should get the wiring sorted out but if ACCC want to change the heaters in the future, they can do that themselves.

Carey Goodwin has fractured her ankle and is currently in hospital – the PC passed on their sympathies.
Action : clerk to send her a message from the PC

Back door needs to have an emergency exit bar fitted. LO will go out for 3 quotes for this.
The lease: On Monday the lease documents came back saying that every single Parish Councillor had to sign the documents. The Chair finally got agreement that the 4 cllrs on the working group ie LO, PJ, AC and CS could act as a group on the PC’s behalf when dealing with the solicitor.
This was proposed: PJ Seconded: SP all were in favour of this happening.
Action: PJ to work with the working group to get all’s signatures authorised and the document signed.

10. Land at KC and Dr’s surgery.
Grass has been mowed leaving the area looking much better.
PJ has been talking to the Dr’s who own the access – the feeling was that this land dispute will not stop the KC agreement going through.

11. Lengthsman
To receive an update and consider vital work required around the parish.
It was proposed by PJ that with D Roden being in the middle of doing the drainage works for the Parish, we keep him on as the lengthsman for this year. However, we would then go to tender in January 2022 for a new lengthsman from April 2022.
Seconded: MW all were in agreement.
Pavement up from Dark Lane needs to be cleared. PJ to approach the land owner.

12. Community Resilience Plan / Covid 19
CP was unable to attend the meeting tonight, but he has held a meeting with the CRP group. The school are keen to be involved but have not been able to attend any meetings as yet.

13. Finance
13.1 Balance as at 28.05.21 in Current Acct: £49,388.49 Reserve acct 28.05.21: £68,582.80
13.2 To authorise payments to be made as in the finance committee minutes.
13.3 To authorise regular payments including: Clerks Salary and Direct debit; as listed in the finance committee minutes.
13.4 To confirm monies received: As listed in finance committee minutes.
13.5 Grant requests for consideration: none

Proposed to make these payments: all in agreement.

Action: Clerk to make these payments.

14. Roads
Road safety improvements – are still underway.
Action: Clerk to contact BB

15. Allotments – consideration of provision of these with in the parish. Nothing further to report this month.
Action: PJ to continue discussions with the land owners.

16. Railway station update:
This is still being pursued.

17. Action List for Councillors – This has been covered.

18. Informing parishoners of the work of the GPC including social media. The sign for the rec and the verges not being cut until August. Events: scarecrow festival was very well attended.

19. To raise matters for the next agenda : As per this agenda .

20. To note the date of the next scheduled meeting : 13th July 2021.

Meeting closed at 21.03

Signed:_________________________________ Date: ________________