Minutes May 17


Minutes of the Meeting of the Parish Council that will be held on Tuesday 9th May 2017

at 6.30pm at The Pavilion


Present:  Cllr P Jinman (EH) – Chairman, Cllr C Pogson(L), Cllr S Eynon (EH), Cllr M Wrigglesworth (EH), Cllr M Watkins (R) and Cllr R Evans (D), Cllr L Overstall (D).

In attendance: Claire Griffiths (Clerk) and a member of the public


1 To accept Apologies for Absence

Cllr S Probert (EH), Cllr S Clayton (R)

2 To receive Declarations of Interest & Dispensation Applications
Cllr Overstall and Cllr Jinman declared a non-pecuniary interest in item 16 and 4 respectively.


3 To consider Minutes of the Previous Meeting – 11th April 2017
The Minutes of the Meeting held on 11th April 2017, copies of which had been previously circulated to Members, were confirmed as a true record with one correction to spelling of Cllr J Wilson Tomas name and signed by the Chairman.


4 Open Forum
4.1  There was no report from the Local Policing Team
4.2  There was no report from the Ward Councillor
4.3  Report from Parish Paths Officer

Currently councellors are sharing the role. Advertising of the role to be completed. Cllr Jinman to contact local walking group.                                                                                                             Action: PJ

4.4  To receive views and comments from local residents
Local resident comments on rubbish at Monmouth cap and general road deterioration.  Dulas residents are appalled at the state of repairs on the roads.


5 To receive Clerk Update and to note Correspondence List

Letter to cricket club approved with amendments.

6 To receive Recreation Ground Working Group update

Gate to playground and seat inside jeep to be fixed / removed.  Bollards to be welded and toilet seat in public toilets is broken.  PAT Testing to be completed.  Change of trade waste frequency to be made weekly.  Agreed that the cleaning of the pavilion would happen at the end of the football season.  Lesley Chance to be instructed.                                                            Action: MW / Clerk /MW

7 To receive Kemble Working Group Update

There is no current updates to report.


8 Lengthsman Scheme (incorporating the P3 scheme)

8.1  To receive worksheets, invoices and agree work required






8.2 Bill of quantity

Clerk to contact Balfour Beatty to ask for an example set of tender documents and investigate when Lengthsman scheme is up for retender.                                                                         Action: Clerk


Arts Festival

EHGPC would like to thank the Arts Working Group for all their hard work in organising the forthcoming festival of Arts and look forward to working with them in the future and enjoying the programme of events.  Clerk to check insurance.                                                                   Action: Clerk


10 Finance

10.1  Resolved approval for payment to CT Groundcare

10.2  Resolved that the payments detailed in the schedule below were approved.
11 online Measurement and Evaluation form for your Sport England
Clerk to send details to Cllr Watkins                                                                               Action: Clerk / MW


12  SID Deployment Requests

Clerk to investigate                                                                                                                       Action: Clerk


13 Items for Newsletter
Report of Festival of Arts

Wild Play

School Reunion Cllr Wrigglesworth to forward                                                                         Action: MW














Fitness Class

After taking advice from the Insurers EHGPC resolved that the Fitness Class would be approved on the understanding that classes would run at a donation value.  Insurers and instructor to be updated by Clerk and wish every success                                                                                 Action: Clerk


Wild Play Application

Resolved:  Unanimously agreed to book Wild Play for 2 sessions. This has been budgeted within the precept.   Clerk to notify Wild Play Team                                                                           Action: Clerk


Matters for Next Agenda (no discussion)




Payee Item Total (inc. VAT) Total (exc. VAT) Budget
Miss C Griffiths Clerk’s salary for April 2017 – as per regular payment schedule and contract of employment To include:


NI EE £33.35

NI ER £37.80

To include:


NI EE £33.35

NI ER £37.80




Miss C Griffiths Postage / travel